Awarding and Rejecting RFQs/RFPs

Once you have reached the point of making a decision on a Sourcing Event (RFQ / RFP / RFx), Supplios can help you notify your suppliers and start the next steps in your procurement process.

NOTE: The guide below outlines the default Award and Reject actions in Supplios, which are intentionally simple and require no integrations with other tools.  But we can also customize these actions to trigger other things within Supplios, or by integrating with your other systems, such as initiating a PO in your ERP system, etc.  Contact our team for more information.

The easiest way to do this is from the 'Manage Responses' page inside a Sourcing Event 

Find the supplier that you want to take action on by clicking on them on the left side, then you'll see their response details.

In the upper right corner of the supplier response details, you will find 2 buttons (together with others) -- one each for 'Award' and 'Reject', as shown below.

When you click on either of these buttons, you will see a small window where you can optionally send a custom message to the supplier.  

By default, if you don't include a message here, the supplier will NOT be notified of the Award or Reject action.  This is the default action, because we don't want to notify them unless you specifically intend to notify them.

An example of the "Reject" window is shown below:

If you write a message for the Award or Reject actions, the supplier will receive a notification email just like most other emails you send them from Supplios.  

An example is shown below of the email the supplier will receive: